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Everything You Need to Manage Projects

Portal Worx brings project management, document storage, team collaboration, and professional reporting into one secure platform.

Project Management

Complete Project Oversight

Create and manage projects with full control over every detail. Track progress, assign team members, set deadlines, and maintain complete visibility across your entire portfolio.

  • Create projects with descriptions, locations, and timelines
  • Assign team members with role-based access
  • Track real-time activity across all projects
  • Location maps with cached static images
  • 30-day trash recovery for accidental deletions
Document Management

Organised Document Storage

Upload, organise, and share documents securely within your projects. Use categories with granular privacy controls to manage who sees what.

  • Organise documents into categories with privacy controls
  • Category-level privacy: private or shared with specific users and roles
  • Threaded comments on documents with likes
  • Document reminders for important deadlines
  • Original filename preservation and metadata tracking
Image Gallery

Project Image Galleries

Capture and organise project images with an intuitive gallery system. Multiple resolution variants are automatically generated for optimal performance.

  • Upload images organised in folders
  • Automatic thumbnail and large-resolution variants
  • Image captions and descriptions
  • GDPR-compliant UUID-based file storage
  • Bulk upload support
Reporting

Professional Report Builder

Generate detailed project reports with a rich content editor. Include images, capture signatures, and export to PDF for stakeholders.

  • Rich content report builder with images and signatures
  • PDF generation and export
  • Draft and completed report states
  • Location maps embedded in reports
  • Report edit history and audit trail
Communication

Built-In Messaging

Keep communication within the platform. Direct messaging, document comments, and real-time notifications keep everyone aligned without email overload.

  • One-to-one direct messaging (up to 10,000 characters)
  • Read/unread tracking with "new message" indicators
  • Threaded comments on documents
  • Real-time notification inbox
  • Email notifications for important events
Team Management

Flexible Roles & Permissions

Manage your team with granular role-based access. From admins to external clients, everyone gets the right level of access.

  • Four user roles: Superadmin, Admin, User, and Client
  • Email invitation system with 7-day expiry
  • Users can belong to multiple organisations
  • Per-organisation profiles (different roles in different workspaces)
  • Magic link authentication for passwordless login

And Much More

Custom Branding

Upload your organisation's logo for a branded experience across the platform and email communications.

Activity Tracking

Comprehensive activity logs track every action across your projects for full accountability.

Data Recovery

Accidentally deleted something? Recover projects, documents, reports, and images from the 30-day trash.

Storage Management

Monitor storage usage with automatic notifications at 80% and 90% thresholds.

Security & Compliance

Enterprise-grade security with audit trails, GDPR compliance, and database-level tenant isolation.

In-App Feedback

Submit feedback with screenshots directly from the platform. Automatic system info capture for faster resolution.

Experience It All Free for 14 Days

No credit card required. Full access to all features during your trial.